For more information about creating and configuring public folders, users in your organization can see Create a public folder in Outlook. In Outlook, go to the Folders view. Click the three dots on the Navigation Bar, and the click Folders. Users with Outlook clients can click Folders at the bottom of the Navigation Pane. If necessary, scroll to the Public Folders node in the Navigation Pane. Click to expand the All Public Folders folder. Right-click the public folder that you want to add to Favorites , then select Add to Favorites In the Add to Favorites dialog, you have the option to rename the folder for your Favorites only.
Click Add to add the folder to Favorites. There are several types of public folders. In order for users to be able to work with a favorite public folder in Outlook on the web, the public folder must be of type Mail and Post items, Calendar items, or Contact items.
Date: Your email address will not be published. Save my name, email, and website in this browser for the next time I comment. Email is an excellent communication method. It has become a ubiquitous part of daily life since it became widespread in the mids. Improving the. Although desktop virtualization has become much simpler and more commonplace as virtualization technologies have evolved, it still poses some difficulties that can be a huge stumbling block for many companies.
While some of. Subscribe to the Lookeen newsletter to get the latest updates and content first. To get Instant Search for Public Folders to act the same way it does when you are using it for your mailbox, you need to get these settings are up and running: Outlook must be set up to cache all of your Public Folder favorites. The Public Folders you want to search must be chosen as favorites. The search has to be made from within the Favorites section of the Public Folders tree in the Navigation pane.
The following instructions work for both Outlook and Outlook How to cache Public Folder Favorites The way Instant Search in Outlook works is that it relies on the Windows Search Index so that it can perform all the searches and function properly.
Click Data File Properties. In the Microsoft Exchange window, click on the tab that says Advanced. Click Apply and then OK. By default, Outlook grants permissions only to you, as the creator of the public folder, so you then need to specifically grant permissions to people so they can read and post content in the folder. Learn how to Change permissions for a public folder.
Store each discussion topic in its own subfolder. As needed, set permissions for each subfolder you may want to restrict access to folders that contain confidential or sensitive information.
A topic can have its own moderator to control whether an item is posted, and to delete posts that don't meet organizational standards or violate policy. Attach calendars, contacts, and tasks or task lists to posts to share information with people who have access to the folder. This type of centralized location facilitates communication and collaboration on team projects.
When you switch from an email folder to a public folder, the New Post button above the Folder Pane changes to New Email — because you typically post items instead of send email messages in a public folder. When you reply to a post in a public folder, there's no Reply All button. Anyone who views the contents of the folder can see your post. Switch between Outlook folders. Change permissions for a public folder. To create a public folder, you must have permission to create folders in an existing public folder.
For information about how to obtain permission, see your administrator. On the File menu, point to New , and then click Folder.
In the Select where to place the folder list, click the location for the folder. To quickly start a public folder with existing items:. On the File menu, point to Folder , and then click Copy Folder name. In the Folder List, in the Navigation Pane, right-click the public folder you want to share, and then click Properties on the shortcut menu.
You must have Owner permission for a public folder to set sharing permissions for the folder. You can set permissions for only one folder at a time. In the Search box, enter the name of the person you want to grant sharing permissions to. Note: You can assign everyone who has access to the folder the same permissions by clicking Default in the Name list.
To change where the view will be available, click an option under Can be used on. To further customize the view, under Description , click a button, and then select the options you want to use. Create a view based on a standard view. For each type of change you want to make, under Description , click a button, and then select the options you want.
In the Views for folder folder name box, click Current view settings. To change the default view for a public folder, you must have Owner permission for the folder, and there must be at least one custom view defined for the folder that is visible to everyone. In the Folder List, in the Navigation Pane, right-click the public folder, and then click Properties on the shortcut menu.
In the Initial view on folder list, click the view that you want to appear each time the folder is opened. The Normal view displays the default Microsoft Outlook view for the type of items in the folder. You must have Editor, Publishing Editor, or Owner permission to add forms to a private shared folder or to a public folder. If the folder is a public folder, and you have Owner permission, you can limit the forms that are available to other people who use the folder.
In the Folder List, in the Navigation Pane, right-click the folder, and then click Properties on the shortcut menu. To add a form to the Forms associated with this folder list, click Manage , then indicate the form. To limit the forms that you want to be available for other people who use the folder, click an option under Allow these forms in this folder.
In the Folder List, in the Navigation Pane, right-click the public folder you want to create or modify rules for, and then click Properties on the shortcut menu.
To modify an existing rule, click a rule in the list, and then click Edit Rule. Enter the conditions that the item must meet for the action to occur. For more conditions, click Advanced.
Note: When you create a rule, it is active by default.
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